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11485 LOMA RICA ROAD

BROWNS VALLEY STATION #62

9471 BROWNS VALLEY SCHOOL RD.

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Regular Meeting:  March 19, 2012
Loma Rica / Browns Valley Community Services District
 

MINUTES

 
 
Item 1)  Meeting Call To Order:
 
A) Roll Call:    Present:  Biggs, Birney, Gravelle, Kattuah
 
Item 2) Public Communications:  None
 
   Item 3) Approve Minutes:
 
A)    Minutes For Regular Meeting of February 20, 2012
 
Motion to Approve:  Gravelle                   Second:   Birney
 
      Passed unanimous voice vote                   
 
   Item 4) Closed Session – District Director Position
 
A)    Chairperson Kattuah closed the session at 7:34pm to review the application submitted for the vacant position
 
B)    Chairperson Kattuah reopened the session at 7:36pm and announced that Leslie (Les) Kinkle had been selected to fill the vacant District Director position
 
Item 5) Accounting
 
A)    Financials—Not received in time to distribute for meeting; GM Poggi to forward to Board Members for review; to be discussed at April meeting
 
B)    Warrants—Chief Williges clarified the billing invoices for the Amador Contract
 
Item 6) Chief’s Report
 
A)    Chief Williges reported that a leak at the toilet of Station 62 inundated the leach field, but it has since drained off and they are monitoring the situation
 
B)     Chief Williges informed the Board that the hose washer previously authorized has been ordered
 
C)     Chief Williges is working to purchase safety gear with the grant funds previously awarded
 
Item 7) Water Tender
 
A)    Chief Williges reported the new water tender is now complete.  He provided the Board with a schedule for the inspection and travel itinerary and potential costs to fly to Luverne, MN to pick up the water tender and drive it back to California.
 
B)     A motion was made to authorize funding for said travel itinerary not to exceed $4,300 for Chief Williges and Captain Robinson to make the trip
 
Motion to Approve Travel Itinerary/Funding:  Birney     Second:   Gravelle
 
      Vote:  Biggs, Birney, Gravelle, Kattuah – Aye
 
Item 8) Wildland Risk Assessment / 9 Structure Risk Assessment / 10 Grant for Structure and Wildland       Risk Assessment
 
A)    Chief Williges informed the Board that the State has adopted new standards for turnouts and that volunteers must have the same safety equipment as State employees
 
B)    The District will use matching grant funds to purchase ten new turnouts/PPEs
 
Item 11) Five Year Plan—GM Poggi is using the previous Five Year Plan as a template and updating the information for review with Chief Williges at a future date
 
   Item 12) Certified Public Accountant Contract
 
A)    GM Poggi to prepare a Request for Proposal for audit
 
Motion to Approve:  Biggs                       Second:   Birney
 
                  Passed unanimous voice vote      
 
Item 13) Monthly District Meeting Start Time
 
A)    A motion was made to change the start time of the District meetings from 7:30pm to 7:00pm
 
Motion to Approve:  Birney                     Second:   Gravelle
 
               Passed unanimous voice vote      
 
Item 14) Reassess General Manager Job Description
 
A)    The Board determined that the title of Assessment Clerk will be added to GM Poggi’s job title
 
Item 15)  Closed Session—Personnel
 
A)    Chairperson Kattuah closed the session at 8:10pm to reassess the compensation paid to the General Manager/Assessment Clerk based on GM Poggi’s evaluation of the number of hours worked
 
B)    A motion was made to reduce the GM/Assessment Clerk salary from $20,000 per year to $12,600  annually and to reassess the salary in six months
 
Motion to Approve :  Gravel                    Second:   Birney
 
      Vote:  Biggs, Birney, Gravelle, Kattuah – Aye
 
 
C)    Chairperson Kattuah reopened the session at 8:25pm
 
Item 16) New District Office Computer
 
A)    GM/AC Poggi to donate a computer to the District; disposition of old system to be determined at a later date
 
Item 17) Volunteer’s Report—none
 
Item 18) General Manager’s Report
 
A)    GM/AC Poggi informed the Board that the draft for the annual budget needs to be done in April to be adopted in May and published in June
 
B)    GM Poggi has adopted an “open door” policy
 
C)    GM Poggi will put the Volunteer Awards back on display
 
D)    GM Poggi brought it to the Board’s attention that the annual Volunteer Awards have not be awarded in the last few years.  The award program should be reinstated when due next February.
 
Items 19) Board and Staff Members Reports—none
 
Adjourned 8:43 p.m.
 
Respectfully Submitted:
 
Kim Biggs – District Vice-Chairperson