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11485 LOMA RICA ROAD

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9471 BROWNS VALLEY SCHOOL RD.

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Loma Rica / Browns Valley Community Services District
Regular Meeting:  May 21, 2012
 

MINUTES

 
 
 
Item 1)  Meeting Call To Order:
 
A) Roll Call:    Present:  Biggs, Birney, Gravelle, Kattuah, Kinkle
 
Item 2) Public Communications:  None
 
   Item 3) Approve Minutes:
 
A)    Director Kinkle noted that he should not have been included in the call to order for the April 16, 2012 meeting as he had not been sworn in.  Therefore the Roll Call needs to be corrected.
 
Motion to Approve Regular Minutes of April 16, 2012 with Corrections:  Kinkle         Second:   Gravelle
 
      Passed unanimous voice vote                   
 
Item 4) Accounting
 
A)    Financials—Accountant Brooks to delete cash/petty cash reports as they are provided by the GM.  At the June Regular Meeting, the Board needs to determine where to allocate the funds left over from the purchase of the Water Tender (est. $75,000-$80,000).
 
B)    Warrants—No discussion
 
Item 5) Chief’s Report
 
A)    The Water Tender is on site and should be in service by the June meeting.
 
B)     Fire Season will begin May 28, 2012, with State level staffing effective May 14th.
 
C)     Chief Williges is working with Scott Bryan at Yuba County OES to certify personnel and volunteers are certified and up-to-date on NIMS (National Incident Management System)  training—anticipating this will be completed by the middle of June
 
D)    Chief Williges has been working with GM Poggi on the proposed budget
 
E)     The District is purchasing PPE’s (Personal Protection Equipment) with grant funds
 
F)      Chief Williges informed the Board that the hydrant repairs have been completed at Station 62 and suggested the Board send a thank you letter to BVID for the use of their excavator, jack hammer and labor for the repairs.  GM Poggi to draft letter.
 
 
 
 
Item 6) Water Tender
 
A)    The Board was given a tour of the new Water Tender and its features.  The new tender is longer, and has a lower center of gravity.
 
Item 7) Five Year Plan—Chief Williges and GM Poggi working on updated draft
 
Item 8) Volunteer’s Report—none
 
Item 9) Budget for 2012/2013—continued to June 2012 Regular Meeting
 
A)    The Board discussed the proposed budget for Fiscal Year 2012/13 and made minor changes; Accountant Brooks to provide the actual payroll tax expense at the June Regular Meeting
 
Item 10) RFP for Auditor
 
A)    The Board reviewed the qualified Bid Proposals received from three accountancy firms; the lowest bid was from Jensen Smith CPA (incumbent firm).
 
A Motion was made to contract with Jensen Smith for the three-year term for $9,900: Kinkle        Second:  Birney
 
Vote:  Biggs, Birney, Gravelle, Kattuah, Kinkle – Aye
 
Item 11) Yuba County Hazard Mitigation Plan
 
A)    The County of Yuba Office of Emergency Services sent a letter asking if the District wishes to be an active participant in the Mitigation Plan Update
 
Motion to be an active participant in the Mitigation Plan Update:  Birney         
Second:   Gravelle
 
Passed unanimous voice vote
 
B)    Director Kinkle to be the representative for Loma Rica/Browns Valley Community Services District
 
Item 12) General Manager’s Report
 
A)    Election:  Four Directors seats are up for re-election this year:  Birney (2 year term), Gravelle (4 year term), Kattuah (4 year term) and Kinkle (2 year term).
 
B)    Audit Confirmation Letter—Accountant Brooks to provide the final information required
 
C)    Assessment Refund—a homeowner within the District has requested a refund of $27.14 for overpayment of assessment
 
A Motion was made to refund the homeowner $27.14:  Birney        Second:  Gravelle
 
Vote:  Biggs, Birney, Gravelle, Kattuah, Kinkle – Aye
 
Item 13) Board and Staff Member’s Reports--none
 
 
 
 
Adjourned 8:25 p.m.
 
Respectfully Submitted:
 
Kim Biggs – District Vice-Chairperson