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Loma Rica / Browns Valley Community Services District
Regular Meeting:  February 18, 2013
 

MINUTES

 
 
Item 1)  Meeting Call To Order:
 
A) Roll Call:    Present:  Biggs, Birney, Gravelle, Kattuah, Kinkle
 
Item 2) Public Communications:  None
 
   Item 3) Approve Minutes:
 
A)    Minutes For Regular Meeting of January 21, 2013
 
Motion to Approve:  Kinkle                                 Second:   Gravelle
 
      Passed unanimous voice vote   
 
Item 4) Accounting—reviewed, no questions
 
Item 5) Chief’s Report—Chris DeSena, Division Chief, for Captain Steve Robinson
 
A)    Engine #63 chain saw—purchased a new saw from Linda Saw & Mower for $898.86 which has been placed in service
 
Need to determine if inventory numbers/id markings are required.
 
B)     Tabled discussion on Cal Fire’s new placard system for equipment identification as Captain Robinson was not available
 
C)    Tabled discussion on air tank filling until Captain Robinson is available
 
D)    Contract:  DC DeSena informed the Board that the State’s three-year standard contract is due July 1, 2013 and they will start working on it for the March board meeting (add to March agenda).  The agreement will state the fee for the first year with a 5% increase each subsequent year.  Benefit rates (personnel and admin costs) are usually the only changes.  The draft needs to be submitted to Sacramento by March 1st.
 
Item 6) Volunteer’s Report—David Lopez
 
A)    David informed the Board that all the logo shirts have been distributed and the volunteers said Thank You.
B)    The District has a possible new volunteer who has attended training, and David informed the Board that there is structure fire training available for volunteers.
 
Item 7) Correspondence—none
 
 
 
Item 8) General Manager’s Report
 
A)    Recliners:  Captain Robinson to obtain information; tabled until he is available
 
B)    Resolution 2012-12 (SRA fees) signed with correction to spelling
 
C)    Plaque for retired chief Curt Williges has been ordered—Board to invite Curt to the March meeting for presentation
 
D)    Change March meeting from March 18 to March 25
 
Motion to change March meeting date:  Kinkle                           Second:   Gravelle
 
      Passed unanimous voice vote   
 
E)     Three-year permit for fire alarm system station #62 obtained
 
F)     Update on old water tender:  all markings have been removed and the tender is ready to be marketed for sale.  Due to CARB restrictions, may need to put on auction site for sale out-of-state.
 
Item 9)  General Manager’s hours
 
A)    Discussion with General Manager Poggi determined the current hours scheduled are sufficient to perform the tasks required for the position.
 
Item 10) Administrative Manual policies regarding electronics and files (GM Poggi)
 
A)    It is the General Manager’s responsibility to maintain the District’s computer files.  Some Directors would  like to have the District’s computer(s) set up with a user ID/password for each Board member to access the District’s computers, with files maintained by the GM being designated “read only” so they could not be modified by others.  Tabled to March meeting for additional discussion.
 
Item 11) District policies concerning the District’s website (Director Gravelle)
 
A)    Director Gravelle explained that the District currently does not have a policy in the Administrative Manual to address its website.  GM Poggi handed out a draft of a policy prepared several years ago but never incorporated into the Admin Manual.  Item tabled to the March meeting for additional input.
 
 Item 12) Purchase of District software for the web page (Director Gravelle)
 
A)    Director Gravelle stated that the District needs to purchase its own licensed software to maintain its web page.  He recommends Antenna Web Design Studio v4.5 at a cost of $60.
 
Motion to approve purchase of Antenna Web Design Studio v4.5 made by Birney, Second:  Kinkle
 
Voice Vote:  Biggs, Birney, Gravelle, Kattuah, Kinkle – Aye
 
 
 
 
13) Discuss and review the District’s computer system and possible changes to it (Director Gravelle)
 
A)    Director Gravelle explained his concerns that the District’s computer system does not utilize a back-up devise.  GM Poggi stated that the District employs the services of Carbonite, which does offer automatic back up and file recovery.
 
B)    Director Gravelle discussed the current computer security and the lack of firewall hardware equipment.  DC DeSena stated that Cal-Fire prefers the open DSL as they tend to have issues when trying to VPN behind a firewall.  GM Poggi informed the Board that the District utilizes Norton 360 which includes a software firewall (which stops cybercriminals from hacking into the protected PC and stealing personal information).
 
C)    It was decided that Director Gravelle would inspect the computer and recommend a system for back up and research additional software/hardware firewall options for the District’s computer system that will not interfere with Cal Fire’s operation of District business.
 
14) Board and Staff Members’ Reports—Board members were reminded not to utilize the “reply all” option when replying to e-mails sent by the General Manager as this could be considered as a meeting and therefore a violation of the Brown Act.
 
 
 
Adjourned 8:20 p.m.
 
Respectfully Submitted:
 
Kim Biggs – District Vice-Chairperson