Loma Rica /

   Browns Valley

        Fire Department














Loma Rica / Browns Valley Community Services District
Regular Meeting:  June 17, 2013


Item 1)  Meeting Call To Order:
A) Roll Call:    Present:  Biggs, Birney, Kattuah, Kinkle  Excused Absence:  Gravelle
Item 2) Public Communications:  None
   Item 3) Approve Minutes:
A)    Minutes For Regular Meeting of May 20, 2013:  General Manager Poggi clarified that in Item 7A, the only information retained in the memory of the copy machine are the preprogrammed numbers, not destination addresses.
Motion to Approve minutes:         Birney
Second:   Kinkle
      Passed unanimous voice vote   
Item 4) Budget 2013/2014
A)    Open to public for comment—none present
B)    Amend as necessary—no amendments made
C)    Motion made to adopt the 2013/2014 Budget as submitted and published made by Kinkle
Second:  Birney
Voice Vote:  Biggs, Birney, Kattuah, Kinkle – Aye                    Absent:  Gravelle
Item 5) Accounting
A)    Financials—Accountant Brooks explained the difference between budgeted and actual income
B)    Warrants—Accountant Brooks and GM Poggi to meet to ensure all bills have been recorded in the proper accounts/categories so the year end information will be accurate for the July meeting.
C)    Update on auditor’s report—Accountant Brooks spoke with Jensen Smith and we do not need to make the second adjustment they had requested
Item 6) Chief’s Report
A)    Captain Davis to confirm with Captain Robinson that the inventory of equipment is nearly completed—will need to be reconciled with list provided by Accountant Brooks.
B)    Firewall hardware switch installed—waiting for letter from Cal Fire IT department.
C)    Yuba County emergency dispatch—County Administrator Robert Bendorf had contacted GM Poggi to inquire about the dispatch process in the foothill departments and who pays for service.  Pete Hammontre of the Foothill JPA and BC DeSena will meet with Mr. Bendorf to explain the system and the usage of Prop 172 funds.
Item 7) Volunteer’s Report—David Lopez
A)    Reported that the District lost another volunteer who had moved out of the area—there are currently four volunteers who are certified to respond to calls
Item 8) General Manager’s Report
A)    Discussed amended the Operations Manual section 7008.11.1(6) as follows:
a.       (a) from 5 to 3 years
b.      (b) from 10 to 6 years
c.       (c) or more, from 5 year increments to 3 year increments
Motion to approve changes to Operations Manual section 7008.11.6 concerning volunteer awards and recognition as noted above:  Kinkle
Second:  Birney
Passed unanimous voice vote
B)    Update:  BBQ for firefighters:  David Lopez reported that approximately 23 volunteers and their family members will be attending the BBQ—Board members to e-mail GM Poggi with the numbers from their families who will be attending
Hammon Grove Park is available at a cost of $25 for 4 hours which includes ½ the BBQ & 2 tables, or $85 for the whole area for 4+ hours, plus $25 for electricity, if needed—not available July 7th or July 13th.  Reservations to be made with Yuba County Public Works.  Sycamore Ranch is first come/first served.
Motion made to spend up to $1,000 (total food/venue cost) for a BBQ for the Volunteers to be held on July 20, 2013 from 2pm to 6pm at Hammon Grove Park made by:  Birney
Second:  Kinkle
Voice Vote:  Biggs, Birney, Kattuah, Kinkle – Aye                    Absent:  Gravelle
C)    Resolution 2013-02 authorizing the County of Yuba to collect the LRBV CSD benefit assessment for fiscal year 2013/2014
Motion to approve Resolution 2013-02 as written:  Kinkle                                
Second:  Birney
Passed unanimous voice vote
D)    Update to Personnel File information:  medical records need to be kept in a separate locked file
E)     Upkeep/mowing of vacant LRBV CSD property on Marysville Road—we have an offer from Henry Estrada to mow the property for $400
Motion made to hire Henry Estrada to mow the District’s acreage on Marysville Road upon receipt of proof of insurance made by:  Birney
Second:  Kinkle
Voice Vote:  Biggs, Birney, Kattuah, Kinkle – Aye                    Absent:  Gravelle
Item 9) Board Member District e-mail addresses:  Director Gravelle has information on this—tabled until July meeting when he will be available to discuss the topic.
Item 10) Board and Staff Members’ Reports—Chief Griffis recommended Board members read the Nevada County Grand Jury report regarding the Nevada County Consolidated Fire District (http://www.nevadacountycourts.com/documents/gjreports/1213-SPD-NCCFireDistrictBoard.pdf).
Adjourned 8:07 p.m.
Respectfully Submitted:
Kim Biggs – District Vice-Chairperson