Loma Rica /

   Browns Valley

        Fire Department














Loma Rica / Browns Valley Community Services District
Regular Meeting:  October 20, 2014


Item 1)  Meeting Call To Order:
A) Roll Call:   Present:  Biggs, Gravelle, Kattuah, Kinkle    Absent:  Birney (Excused)
Item 2)  Public Communications:  None
   Item 3) Approve Minutes:
A)   Minutes For Regular Meeting of September 15, 2014
Motion to Approve minutes:  Kinkle                   Second:   Gravelle
      Passed unanimous voice vote  
Item 4) Accounting
A)   Financials:  no financials, as no sheets from Yuba County since June, so Accountant Brooks is unable to determine income
B)    Warrants:  Director Gravelle asked if the headlamp for Engine 62 is new equipment and it was determined it is.
Item 5) Chiefs Report:  (Cal Fire Division Chief DeSena)
A)   Cal Fire Division Chief DeSena reported that fire season is still open—and probably will be for another 30 days.  Cal Fire has authorized keeping two engines staffed in the unit due to the drought.
B)    Chief DeSena said that Chiefs Harris and Smith are retiring mid-November; replacements have not yet been announced.  There are approximately ten CalFire employees retiring from the area.
Item 6) Volunteer’s Report:  none
Item 7) General Manager’s Report:
A)   Station 63—discussed doing in small, separate phases; Chief DeSena suggested asking the adjacent property owner for an easement that would make access easier.  Legal counsel states it can be done as owner/builder.
B)     Discussed gas mileage reimbursement for volunteers:  was assumed the stipend call fee covers mileage reimbursement—Chief DeSena to contact Higgins to see if they have a policy in place.
Item 8) Decision to allow/not allow Volunteer Firefighter to also be a Board Member:  Legal counsel could not attend tonight’s meeting; but reiterated his previous statements that it’s not a good idea.  Director Gravelle stated that there needs to be a policy in place.  Chief DeSena recommended the Board make a policy that a Volunteer can not be on the Board, as in his experience, it leads to issues.  Accountant Brooks stated she would have to report his stipend.
            Director Kinkle made a motion to amend the ByLaws to state that Board Members can not be Volunteer Firefighters, and Volunteer Firefighters can not be Board Members.  Second:  Biggs 
            Voice Vote:  Biggs, Kattuah, Kinkle—Aye            Gravelle—Nay           Birney—Absent 
            Motion passed
            GM Poggi to prepare a draft of the amendment for the November meeting.
Item 9) Approve addition of 7013 to the Operations Manual regarding keypad entrance to the Browns Valley Station 62:  Director Gravelle had additional concerns and felt the policy should encompass both stations—he will provide a draft of the revised policy at the November meeting.
Item 10) Review and approve annual renewal proposal for insurance policy from ISU Insurance Services, Atwood Agency:
            Motion made by Kinkle to approve the annual renewal;  Second:  Gravelle
            Voice Vote:  Biggs, Gravelle, Kattuah, Kinkle—Aye        Absent:  Birney
            Motion passed
            Review and approve addition of new coverage for insurance policy to cover volunteers and paid employee business auto accidents (non-owned auto liability)
   Motion made by Gravelle to accept the new coverage;  Second:  Kinkle
            Voice Vote:  Biggs, Gravelle, Kattuah, Kinkle—Aye        Absent:  Birney
            Motion passed
Item 11) Approve District MOU to Yuba County re dispatch services—the MOU was reviewed and approved by the District’s legal counsel to satisfy the County’s request to have a document that would memorialize the agreement between the District and the County.
   Motion to Approve MOU:  Kinkle             Second:   Gravelle
   Passed unanimous voice vote     
   Item 12) Discussion on Station 63—see 7A above
Item 13) Board and Staff Members’ Reports—Director Biggs thanked everyone who helped set up, prepare the food and clean up after the annual volunteer barbecue.  Director Gravelle asked that the volunteers be reminded (per Operations Manual) that the District will reimburse for flu shots and TB screening tests.  GM Poggi thanked DC DeSena for attending the meeting.
Adjourned 8:10 p.m.
Respectfully Submitted:
Kim Biggs – District Vice-Chairperson