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LOMA RICA STATION #61

11485 LOMA RICA ROAD

BROWNS VALLEY STATION #62

9471 BROWNS VALLEY SCHOOL RD.

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Loma Rica / Browns Valley Community Services District
Regular Meeting:  May 18, 2015
 
 

APPROVED   MINUTES

 
 
Item 1) Meeting Call To Order:
 
A) Roll Call:   Present:  Biggs, Birney, Gravelle, Kattuah; Absent:  Kinkle (excused)
 
Item 2) Public Communications:  None
 
   Item 3) Approve Minutes:
 
 
  • Minutes For Regular Meeting of April 20, 2015
  • Motion to Approve minutes with corrections noted:  Gravel         Second:   Biggs
          Aye—Biggs, Gravelle, Kattuah; Abstain--Birney; Absent—Kinkle
          Motion passed
     
    Item 4) Accounting
     
     
  • Financials:  It was noted that beginning with the new fiscal year in July, there will be a different format.  Accountant Brooks reminded the Directors to keep the replacement fund sheets for future reference.  She also explained the balance in account 4900 was due to $5,000 for retired vehicle that was sold, plus old warrants that were not cashed by the payees.  And account 6900 includes the cost of $493.50 for bay door maintenance, which should be moved to fire station maintenance.
  •  
     
  • Warrants:  The warrant to JR Fire Tools was questioned—this was part of the grant funds for wildland fire suppression:  hydration packs, hose tools, training books and two radios.  Director Gravelle informed the Board that warrant to Schwartz Diesel Power could not be approved without a vote due to the amount, as vehicle maintenance expenses are over budget.
  •  
    Motion by Birney for the warrant to Schwartz Diesel Power, Control #52-32951, in the amount of $3,552.68, to be placed on the agenda for a motion and approval tonight.  Second:  Gravelle
          Aye—Biggs, Birney, Gravelle, Kattuah; Absent—Kinkle
          Motion passed
     
    Motion by Birney to approve warrant #52-32951 in the amount of $3552.68, payable to Schwartz Diesel Power
     
    •   Gravelle
    Roll call vote:  Biggs, Birney, Gravelle, Kattuah—Aye, Absent—Kinkle
                 Motion passed
     
    Item 5) Discuss 2015/2015 Operating Budget: 
    Accountant Brooks explained line item 6210 licenses/fees included taxes on new Engine 61. 
    GM Poggi informed the Board that per the election education seminar she recently attended, the actual election costs now run $20,000 to $40,000 per person up for re-election
     
    Director Birney questioned if the health & safety budget was sufficient—GM Poggi stated we have not gone over the budgeted amount
     
    Director Birney questioned if vehicle maintenance should be increase
     
    Director Poggi explained that the public relations budget item includes the cost of ads and public notices which must be placed in the newspaper
     
    Motion by Birney to approve the Fiscal Year 2015/2016 budget as presented and to continue with the required process.  Second:  Gravelle
    Aye—Biggs, Birney, Gravelle, Kattuah; Absent—Kinkle
    Motion passed
     
    Item 6) Gann Limits—GM Poggi explained that the District can not spend more than the Gann Limit (does not include mitigation fees or major equipment expenses)
     
    Motion by Biggs to approve the Fiscal Year 2015/2016 Gann Limits as presented and to continue with the required process.  Second:  Birney
                 Aye—Biggs, Birney, Gravelle, Kattuah;  Absent—Kinkle
                 Motion passed
     
    Item 7) Chief’s Report—Chief Webb explained the ISO has changed their ratings, as they now have split classifications.  He will contact them for an explanation of the new ratings system.  He also stated the District needs more volunteer firefighters.
     
    Item 8) CFAA—Chief Webb stated if the District wants to participate in the California Fire Assistance Agreement, we would need an MOU to the OES and a resolution stating that we pay volunteers an hourly rate.  Chief Webb recommends that the District participate in the CFAA—however the Board has questions about whether this makes the volunteers employees or independent contractors, tax withholding requirements, etc.  
     
    Motion by Gravelle to move forward with the CFAA participation
     
    •   Birney
                 Aye—Biggs, Birney, Gravelle, Kattuah;  Absent—Kinkle
                 Motion passed
     
      Additional discussion regarding payroll taxes tabled
     
    Item 9) SCBAs—Chief Webb explained the District has multiple generations of SCBA equipment, 4 of 18 will be outdated within the next year.  The District doesn’t have enough Bas, and some face masks do not work with some Bas—this presents a liability issue.  He obtained a bid for 18 of the new, higher pressure SCBAs plus and RIC (Rapid Intervention Crew) pack in the amount of $120,000 (approximately $6,000 each which includes the harness, bottle and a spare).  Chief Webb stated the new SCBAs are lighter, fit better, have better lighting, better communication capability, wider masks for better vision, and an observer can tell how much air is left.  Chief Webb recommended we not try to phase in a few new systems at a time, as they are too different from our existing equipment.  Director Birney asked for a display and demo to justify the cost.  Director Gravelle asked if grant funds are available for the purchase, per Chief Webb, the new grant period doesn’t begin until November and grants would not be awarded until January.  The Board asked about selling  the old units—Chief Webb recommended keeping 6, and selling the other 12.
     
    Motion by Birney to purchase 18 (eighteen) of the new MSA SCBA units and RIC pack for an amount not to exceed $122,000.
     
    •   Biggs
    Roll call vote:  Biggs, Birney, Gravelle, Kattuah—Aye, Absent—Kinkle
                 Motion passed
     
              A Request For Proposals (RFP) is required.
     
    Item 10) Painting new OES engine--Chief Webb stated that Engine 63 (OES engine) is still at Valley Fire—thecontrol head for the red lights needs repair.  Valley Fire estimated it would cost $12,000-$15,000 to repaint the entire engine.  Chief Webb is still awaiting estimates to change out the roll-up doors to stainless steel.  No action taken.
     
    Item 11) District Credit Card—GM Poggi spoke with a senior accountant with Yuba County and the District’s legal counsel, and was informed that it is not a good business practice to issue credit cards for District business due to accounting and accountability issues.  Director Gravelle questioned if that opinion also applies to the fuel card previously approved—per GM Poggi, yes.  No motion made; item not considered. 
     
    Item 12) Amend Administrative Manual authorizing CalFire purchasing authority with District credit card.  No motion; item not considered
     
    Item 13) Discuss credit card issuance to CalFire employees for use of purchasing fuel with Lakeview/Pacific Pride—item tabled to rescind motion at June meeting
     
    Item 14) Amend Administrative Manual authorizing CalFire purchasing authority with District credit card to purchase fuel with Lakeview/Pacific Pride.  No motion; item not considered
     
    Item 15) Volunteer’s Report—no report
     
    Item 16) General Manager’s Report—regarding mowing of District property on Marysville Road—GM Poggi has not been able to make contact with the owner of the sheep grazing company.  Chief Webb will rent a tractor and mower and mow the property this Saturday.
     
    Item 17) Waiver of building fees to replace barn on Coleman Lane:  no motion; item not considered
     
    Item 18) Station #63, per Agenda, tabled for June meeting
     
    Item 19) Board and Staff Member’s Reports--none
     
    Adjourned 8:48 p.m.
     
    Respectfully Submitted:
     
    Kim Biggs – District Vice-Chairperson