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LOMA RICA STATION #61

11485 LOMA RICA ROAD

BROWNS VALLEY STATION #62

9471 BROWNS VALLEY SCHOOL RD.

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Loma Rica / Browns Valley Community Services District
Regular Meeting:  February 22, 2016
 
 

APPROVED   MINUTES

 
 
Item 1) Meeting Call To Order:
 
A) Roll Call:   Present:  Biggs, Birney, Kattuah, Kinkle, S. Poggi
 
Item 2) Public Communications:  None
 
Item 3) Approve Minutes of the January 18, 2016 meeting
 
 
  • Motion to Approve Minutes:  Kinkle             Second:  Poggi
  •                 Aye—Biggs, Kinkle, Poggi                         Abstain—Birney, Kattuah
                    Motion passed
     
    Item 4) Waiver of Fire Mitigation Fee for replacement residence located at 5192 Virginia Road— withdrawn by applicant during meeting.
     
    Item 5) Accounting
     
     
  • Finances—Accountant Brooks explained that the green sheets have not been received from the County
  •  
     
  • Warrants—No discussion.
  •  
    Item 6) Chief’s Report (Captain Drexel)—Captain Drexel informed the Board that Engine 61 and the water tender need full maintenance after the District comes out of the Amador Contract.
     
    Item 7) Disposal of expired and broken equipment—Director Birney expressed interest in purchasing the two (2) metal backpack pumps listed if they are in working condition—GM Poggi to research guidelines to determine if acceptable.  ** list on page 2
     
              Motion by Kinkle to donate said items (see list) to Yuba College Fire Academy and e-waste or destroy items listed with the exception of the two (2) metal backpack pumps; Second Birney
              Motion passed
     
    Item 8)) Discuss request for new TV in barracks—although the TV is broken, it was noted that public funds can not be used that does not benefit the public.  GM Poggi to investigate the auxiliary bank account to determine if any of the signers are available, as it has sufficient funds to purchase a TV.  Tabled for March meeting,
     
    Item 9) Discuss and Approve Budget Adjustments
     
     
  • Motion by Birney to deduct $1,000 from Account 6355 (radio purchase) and add amount to Account 6354 (radio maintenance); Second:  Poggi
  •  
    Roll call vote:  Biggs, Birney, Kattuah, Kinkle, Poggi—Aye
         Motion passed
     
     
  • Motion by Birney to deduct $500 from Account 6310 (fuel) to and add amount to Account 6354 (radio maintenance) ; Second:  Poggi
  • Roll call vote:  Biggs, Birney, Kattuah, Kinkle, Poggi—Aye
         Motion passed
     
    Item 10) Discuss and Approve Budget Adjustment of $10,000 from Account 6090 (Amador Contract) to Account 6300 (vehicle maintenance)
              Motion by Poggi to deduct $10,000 from Account 6090 (Amador Contract) to Account 6300 (vehicle maintenance);  Second:  Kinkle
     
    Roll call vote:  Biggs, Birney, Kattuah, Kinkle, Poggi—Aye
                 Motion passed
     
    Item 11) Volunteer’s Report (Leno Mota)—the District will submit an entry for the upcoming Bok Kai Parade to be held March 12th to promote our District.  Five volunteers will attend to hand out candy to promote.  Captain Drexel also discussed promotional fire hats with badges for fire safety education events—she will provide additional information at the March meeting.
     
    Item 12) General Manager’s Report—GM Poggi will contact Dave Labadie of D&L Ag Spraying for weed control on the Marysville Road property (Station 63).
     
    Item 13) Discuss and Approve change to Administrative Manual Section 3123.1 Quotes and Bids
              Motion by Kinkle to change the Administrative Manual Section 3123.1 to increase single item purchases (minimum) from $500 to $1,500; Second:  Poggi
     
    Roll call vote:  Biggs, Birney, Kattuah, Kinkle, Poggi—Aye
                 Motion passed
     
    Item 14) Discuss and Approve change to Administrative Manual Section 3132 Firefighter Emergency Incident Expense Reimbursement to reflect an increase of $2.00.  Motion by Birney to increase reimbursement to firefighters by $2.00 effective January 1, 2016; Second:  Kinkle
     
    Roll call vote:  Biggs, Birney, Kattuah, Kinkle, Poggi—Aye
                 Motion passed
     
    Item 15) Station #63—discussed history of the bidding process with board members who were involved in the original process in 2010/11.
     
    Item 16) Discuss account allocations—Accountant Brooks explained that the Board does not need to reallocate funds after the fact.
              Motion by Poggi to create account 1010 to be identified as “Station 63 Construction” and fund it at $1,000,000 (one million dollars);  Second:  Kinkle
     
    Roll call vote:  Biggs, Birney, Kattuah, Kinkle, Poggi—Aye
                 Motion passed
     
     
    Item 17) Discuss and Approve authorization to re-engage GRA Architecture—GM Poggi explained that the District’s legal counsel stated that District does not have to go back to bid for an architect to proceed with Station 63.
              Motion by Birney to authorize the Board to re-engage with GRA Architecture for architectural services; Second:  Poggi
              Motion passed
     
    Item 18) Award bid for well system at Station #63—reviewed qualified bids
              Motion by Kinkle to award the contract for the well system at Station 63 to Beymer Well Service, LLC for an estimated bid amount of $13,574.82; Second:  Birney
     
    Roll call vote:  Biggs, Birney, Kattuah, Kinkle, Poggi—Aye
                 Motion passed
     
    Item 19) Discuss consolidating all unrestricted cash reserve accounts to a single reserve account—died for lack of a motion.
     
    Item 20) Board and Staff Members’ Reports:  Accountant Brooks informed the Board that a new California state law exempts volunteer fire departments from collecting sales tax for items sold to raise funds.
     
     
     
    Adjourned 9:35 p.m.
     
     
    Respectfully Submitted:
    Kim Biggs – District Vice-Chairperson
     
     
     
     
    **Item 7:   Donate To Yuba College Fire Academy: 8 SCBA harnesses, 7 SCBA bottles, 16
                     sets 9-11 wildland red web gear and 1 float pump
                    E-Waste and or Destroy Garbage:  1 TV, paper shredder, 3 printers, 800 ft
                    seeping hose, 2 metal backpack pump, 2 microwaves, 1 pager with chargers an      
                    6 SCBA bottles