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LOMA RICA STATION #61

11485 LOMA RICA ROAD

BROWNS VALLEY STATION #62

9471 BROWNS VALLEY SCHOOL RD.

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Loma Rica / Browns Valley Community Services District
Regular Meeting:  May 16, 2016
 
 

APPROVED    MINUTES

 
 
Item 1) Meeting Call To Order:
 
A) Roll Call:   Present:  Biggs, Birney, Kattuah, Kinkle, S. Poggi
 
Item 2) Public Communications:  None
 
Item 3) Approve Minutes of the March 21, 2016 meeting
 
 
  • Motion to Approve Minutes with correction to Item #9, should be auxiliary account, not volunteer’s account:  Kinkle               Second:  Birney
  •                 Motion passed
     
    Item 4) Approve Minutes of the April 16, 2016 Special meeting
     
     
  • Motion to Approve Minutes with correction to Item #4, should be Design-Build, not Design-Bid-Build:  Poggi              Second:  Kinkle
  •                 Motion passed (Abstain:  Birney)
     
    Item 5) Approve Minutes of the May 6, 2016 Special meeting
     
     
  • Motion to Approve Minutes:  Poggi             Second:  Birney
  •                 Motion passed (Abstain:  Kinkle)
     
    Item 6) Accounting
     
     
  • Finances—Accountant Brooks noted that the green sheets from the County have not yet been received, so while expenses are accurate, income may change; she also needs the fuel expense information.
  •  
     
  • Warrants—No discussion.
  •  
    Item 7) 2016/2017 Budget—Director Poggi noted that legal expenses will increase as the Board has questions about building Station #63—per Accountant Brooks, this expense must come from the Operating Budget. She also stated that Accounting Fees are only $4,600 per year and she does not anticipate this to increase.  Captain Drexel stated that she will apply for a grant to try to cover the costs of the new “handy talky” radios.
     
              Discussion:  Reduce Accounting fees by $2,000 to $4,900; increase Health and Safety fees to $3,000; increase Legal fees to $10,000; increase Office Expenses to $5,000 to include the cost of public notices required during the bidding process; increase Vehicle Maintenance to $20,000; increase Radio Maintenance to $3,000 and Radio Purchase to $3,000; increase Public Relations to $1,500 and Operating Supplies to $4,000.  To cover additional expenses, Equipment Rental Income was increased to $45,200.
     
              Motion to Approve 2016/2017 Budget as amended above:  Birney   Second:  Kinkle
    Roll call vote:  Biggs, Birney, Kattuah, Kinkle, Poggi—Aye
               Motion passed
     
    Item 8) 2016/2017 Gann Limit
               Motion to Approve the 2016/2017 Gann Limit Report:  Kinkle       Second:  Birney
               Motion passed
     
     
    Item 9) Chief’s Report--Captain Drexel reported that the Volunteers will participate in the Yuba County Water Tender Drill on May 21 to train to coordinate water supply from the canals to the engine; and also in a wildland fire drill in June.
     
    Item 10) Volunteer’s Report—no additional information
     
    Item 11) General Manager’s Report—no additional information
     
    Item 12) Rescind contract to Beymer Well Service for well installation due to lack of response/action.
              Motion made to rescind the contract of February 22, 2016 with Beymer Well Service, LLC:  Kinkle         Second:  Birney
              Motion passed
     
    Item 13) Discuss and Award well installation contract to Peters’ Drilling & Pump Service, Inc. (next lowest approved bid after Beymer).  Director Poggi noted that on Page 2 of the contract, Item #4, the District’s legal counsel recommends we require the contractor to have a performance and payment bond.
              Motion made to award contract for well drilling and pump installation to Peters’ Drilling & Pump Service, and to include a limit of $2,500 for the cost of a bond, by Birney;
              Second:  Poggi
    Roll call vote:  Biggs, Birney, Kattuah, Kinkle, Poggi—Aye
               Motion passed
     
    Item 14) Station #63 Septic System—Director Poggi recommended the Board reconsider the installation timeline for the septic system, as the required system is complicated and if the alarm goes off for any reason, it will be difficult to monitor at this time; also, the leach lines will not be covered until after the final building inspection.
     
       Item 15) Station #63
     
     
  • As this will be an essential services building, we will be required to have a special inspector—GM Poggi obtained two names of inspectors from the County planning department
  •  
     
  • Mike at GRA to get the information to the consultant to address the cost of changes to the plans due to changes in building codes
  •  
    Item 16) Board and Staff Members’ Reports:  none
     
     
     
    Adjourned 8:29 p.m.
     
     
    Respectfully Submitted:
    Kim Biggs – District Vice-Chairperson