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LOMA RICA STATION #61

11485 LOMA RICA ROAD

BROWNS VALLEY STATION #62

9471 BROWNS VALLEY SCHOOL RD.

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APPROVED MINUTES MARCH 20, 2017
 
 
 
 
  • Meeting Call To Order:
  •  
    Present: Biggs, Duckels’ Kattuah, Kinkle, Poggi
     
    2.   PUBLIC COMMUNICATIONS: None
     
     
  • APPROVE MINUTES:   January 16, 2017                   
  •  
    Motion to approve Minutes of January 16, 2017: Kinkle,
    Second, Duckels,                    
                Motion passed (Abstain:  Biggs)
     
     
  • ACCOUNTING:
  •  
     
  • FINANCES:  There are no new sheets from the County
  • WARRANTS:  Chairperson Kattuah questioned if Accountant Brooks was paid for the month of December; GM Poggi stated affirmative.
  •  
     
  • CHIEF’S REPORT:  (Chief Tom Webb): 
  •  
     
  • Hallwood is still in negotiations with Marysville Fire Dept for coverage
  • The new mechanic fixed Engine 62, and was cheaper and charged less for travel
  •  
     
  •  DISCUSS AND AUTHORIZE:
  •  
     
  • Request by CalFire for Fuel Credit Card—Chief Webb explained they are having problems with the fuel storage tanks behind the station, and while this is a State issue, it does affect fuel availability for the District’s equipment.  He went on to state that they can assign a code to each vehicle that must be entered with the PIN.  Account/card has no monthly/annual fees
  •  
    Motion to approve the Fuel Credit Card:  Poggi
    Second:  Kinkle
    Roll Call Voice Vote: Biggs, Duckels, Kattuah, Kinkle, Poggi – Aye
    Motion Passed 
     
     
  • Request by CalFire for a Credit Card for District Purchases to be assigned to the General Manager—Chief Webb explained that there are some purchases that are over the petty cash card limit but still within the General Manager’s authority and buying these items online may save the District some money.  Yuba County Auditor’s office informed GM Poggi that there must be receipts and documentation for each transaction and the District would need to develop tracking forms.  Director Poggi requested tabling this item for input from Accountant.  Tabled for May
  •  
     
  • VOLUNTEER’S REPORT:  (Leno Mota)
  •  
     
  • The Volunteers represented the District at the Bok Kai parade with Attack 61 and Engine 61B.
  • There are currently 6 total volunteers who are all motivated and showing up for calls
  • Date for Volunteer Fire Fighters BBQ set for April 8th at 2pm.
  •  
     
  • GENERAL MANAGERS REPORT:                            
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  • Chief Webb found a paint chip problem on a corner of Station #62 which was repaired by Gildersleeve.
  • GM Poggi informed the Directors that their Conflict of Interest Form 700 is due by April 3, 2017
  •  
     
  • STATION #63 UPDATE:
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  • A draft of the Administration Manual Form for bidding process was given to legal counsel, Brant Bordsen, for review.
  • Although Mike Buschow of GRA suggested we start the bidding process March 3rd, the plans are not yet back from the County.
  •  
     
  • DISCUSS AND AUTHORIZE: 
  •  
     
  • Hiring AEC Construction Management to assist in the bidding process of Station #63
  •  
    Motion to authorize General Manager Poggi to contact AEC Construction Management to engage their services:  Poggi
    Second:  Duckels
    Roll Call Voice Vote: Biggs, Duckels, Kattuah, Kinkle, Poggi – Aye
     
    Motion Passed 
     
     
  • Increase Petty Cash balance from $2,000 to $3,000 to eliminate bank maintenance fee of $10/month
  •  
    Motion to increase the Petty Cash balance to $3,000:  Kinkle
    Second:  Duckels
    Roll Call Voice Vote: Biggs, Duckels, Kattuah, Kinkle – Aye   Abstain:  Poggi
    Motion Passed 
     
     
  • BOARD AND STAFF MEMBERS’S REPORTS:
  •  
     
  • Director Biggs reported the next JPA meeting will be held March 29, 2017 at 7pm at the Dobbins Oregon House Volunteer Fire Station.
  • The California Supreme Court has ruled that emails and text messages sent or received on private devices or personal accounts are covered under the California Public Records Act.
  •  
     
  • REVIEW SMARTSVILLE CONTRACTUAL SERVICES AGREEMENT:  Document not yet provided by Smartsville’s legal counsel.
  •                                                            
     
    MEETING ADJOURNED 8:12 P.M.
     
     
                Respectfully Submitted
                Kim Biggs—District Vice Chair