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LOMA RICA STATION #61

11485 LOMA RICA ROAD

BROWNS VALLEY STATION #62

9471 BROWNS VALLEY SCHOOL RD.

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Loma Rica / Browns Valley Community Services District Special Meeting: April 16, 2016
APPROVED MINUTES

 

Item 1) Meeting Call To Order:


          A) Roll Call: Present: Biggs, Kattuah, Kinkle, S. Poggi       Absent: Birney (Excused)

 

iItem 2)  Public Communications:  None

 

Item 3) Discuss and Approve Amended Architectural Fee Schedule for proposed design modifications of Station #63 construction. (It was noted by Architect Michael Buschow that the original construction documents fall under outdated UBCs and must be brought up to current code standards.)


Basic services for Architectural Coordination             $5,500
Extra services at hourly rate:
Principal Architect                                            $180
Project Manager                                             $160
Project Architect                                              $150
Senior Job Captain                                          $130
CADD Draftsman                                            $100
Administrative                                                 $ 60
Reimbursable Expenses
Reproduction, postage, shipping at 1.10 times cost
In-house plotting and copying at $3.00/plot
Travel at $0.51 per mile


Motion to Approve the Fee Schedule from GRA Architecture dated March 26, 2016: Poggi Second: Kinkle


Roll call vote: Biggs, Kattuah, Kinkle, Poggi—Aye                                                                               Absent: Birney Motion passed


Item 4) Discussion with Architect—clarification was made on Design-Bid-Build that the $1,000,000 threshold is the minimum project cost. The Board wants to keep the cost of Station #63 below this threshold, therefore, the only option is Design-Build, with a base specification and Additive Alternates for items desired, but that could be omitted due to budget constraints.


GRA will supply the plans and specification documents for the contractor's to bid on. The District is responsible for preparation of the Request For Proposals (RFP) and required public notice in the newspaper. Architect needs to know what type of bonds will be required so they can include that information in the specifications.
Michael Buschow will be the project manager. He will come to the site every two weeks or so to meet with the general contractor.


The District will need to hire a special inspector. Architect also informed the Board that the project must meet the new CalGreen building code. There are updated requirements for energy efficiency with sensored outlets and lighting; and sprinkler system requirements. In addition, the project must conform to SWPPP (Stormwater Pollution Prevention Plan) regulations to keep the site clean and mitigate dust and debris.
Item 5) Timeline and Addition Discussion—Architect informed the Board the preliminary documents should be ready for review around the 25th. In addition, he will contact Yuba County Building Department to inform them we are moving forward with the project.


June—we should be ready to go back to the building department with updated plans—they have quoted up to four weeks for review and approval


July—allow four weeks for contractors to review and submit bids August—award contract (Architect recommends using AIA template)


September—start site work. Once the pad is complete, the pre-engineered building only takes a few days to erect. It was recommended to start the bidding process for the septic to be ready as soon as the well is in.


Architect will send plans for Board to review prior to making his presentation. Director Poggi to send landscape plans to Architect for review, inclusion in design.
Adjourned 11:10 a.m.
Respectfully Submitted:
Kim Biggs — District Vice-Chairperson